For this Privacy Notice the term “personal data” means any information that identifies, or could reasonably be used to identify a living individual, either on its own or together with other information.
O’Neal Webster is the Controller in respect of the data we collect. You may contact us regarding the personal data we collect at O’Neal Webster, Attn: Vanessa King, Managing Partner, Commerce House, 181 Main Street, P.O. Box 961, Road Town, Tortola, British Virgin Islands VG1110; Phone: +1 (284) 393-5800 or +1 (284) 494-5808; or by email at firstname.lastname@example.org.
How We Collect Personal Data
As a law firm, we regularly receive personal data as part of our professional activities. We may collect your personal data:
- As part of our business intake and development procedures;
- When you or your organization seek legal advice or services from us;
- When you or your organization offer or provide services to us;
- When you or your organization are involved in a shared activity with us;
- When you browse or interact with our website or use any of our online services;
- When you seek employment with us;
- When you email us or provide such data to us in other circumstances, such as when you request details about or attend a firm event.
Ordinarily, you will have provided any such data to us. But in some cases, we may collect data about you from a third-party source, such as a trade association, professional conference or seminar, or other circumstance in connection with our ordinary professional activities.
How We Share Personal Data
Irrespective of how we obtain your personal data, it may be shared among all O’Neal Webster offices.
From time to time we may need to transfer personal data to third parties, for example (but not limited to) cloud-based storage providers or other counsel, accountants, and third parties involved in your matters. Where we share or transfer your personal data, we take appropriate safeguards to ensure its integrity and protection.
How We Use Personal Data
Whether we receive your personal data directly from you or from a third-party source, we will only use your personal data in connection with our ordinary professional activities or the fulfillment of our legal or regulatory obligations. As such, we may add your details to our contact database for the following uses:
- Providing legal advice or other services to our clients and contacts.
- Distributing relevant marketing information where O’Neal Webster has a legitimate interest or where you have expressly consented to us doing so.
- Managing our business relationship with you or your organization, whether in connection with the provision or procurement of services or as your employer or former employer, including processing payments, accounting, auditing, billing and collection, circulating terms and conditions of engagement, and related support services.
- Acting in compliance with our legal obligations, including with respect to anti-money laundering and sanctions checks.
- Managing and securing the access to our offices, systems, and online platforms.
- Complying with court orders and other legal and regulatory requirements.
- For any purpose for which you provided the personal data to O’Neal Webster.
Additional purposes for which we may process your personal data include:
- Communicating with you regarding announcements, educational materials, events, and products and services which may be of interest to you.
- Gathering information regarding your preferences to improve the quality of our communications and interaction with you, such as through website analytics or the tracking of our e-mail publications.
- Any other purpose for which you have given consent.
You may withdraw consent at any time, and each electronic marketing communication you receive from us includes an “unsubscribe” option.
How We Secure Personal Data
We take appropriate technical and organizational measures against unauthorized or unlawful processing of your personal data and against accidental loss or destruction of, or damage to, your personal data in accordance with our internal security procedures covering its storage, access, and destruction. Personal data may be stored on our own technology systems, those of our vendors, or in paper files.
How We Retain Personal Data
We will delete your personal data when it is no longer reasonably required for the uses stated above or when you withdraw your consent (where applicable), provided that we are not legally required or otherwise permitted to continue to hold such data. We may retain your personal data for an additional period to the extent deletion would require us to overwrite our automated disaster recovery backup systems, or to the extent we deem it necessary to assert or defend legal claims during any relevant retention period, or for regulatory or insurance-related reason.
Your Rights Regarding Your Personal Data
In addition to your rights under applicable data protection legislation and where we are permitted or required by applicable law and regulation and by our professional obligations, we will provide you, upon request, with a copy of your personal data, correct any errors identified by you, or erase your personal data from our systems, notwithstanding a deletion that would require us to overwrite critical disaster recovery backup systems.
Except as set forth above, we will not use your data for any automated decision making or any profiling and you have the right to restrict our processing of your personal data as well as the right to lodge a complaint with supervisory authorities regarding the processing of your personal data.
With your express request, we will refrain from sending you marketing materials or further communications. All such requests, or any questions or comments regarding this statement or our handling of your personal data, should be addressed to email@example.com by calling +1 (284) 393-5800 or +1 (284) 494-5808.
Disclosing Your Information
We will not disclose your personal information to any other party other than in accordance with this Privacy Notice and in the circumstances detailed below:
- In the event that we merge with another entity or sell any or all of our entity to the buyer.
- Where we are legally required by law to disclose your personal information.
- To further fraud protection and reduce the risk of fraud.
Third Party Links
A Cookie is a text file containing small amounts of information which is downloaded to your device when you visit our website (onealwebster.com). The Cookie is sent back to our website on each subsequent visit. A Cookie is useful because it recognizes your device and remembers your preferences. It also allows us, the website owner, to better understand how our visitors are consuming our content through analytics so that we can enhance that content and generally improve the visitor’s experience.
Updates to this Notice
This Privacy Notice was first posted in May 2018. O’Neal Webster reserves the right to amend this Notice when necessary in order to reflect new legal requirements or our processing practices. Any such changes will be posted on this website and will be effective upon posting.